- Help shape winning bids that open doors to meaningful client partnerships
- Thrive in a collaborative, people‑first culture where quality and trust matter
- Benefit from flexible working, strong work‑life balance, and birthday leave
Join Fusion5 as we continue to strengthen our capability across New Zealand and Australia.
At Fusion5, we’re more than a solutions provider - we’re Transformation Partners. We help organisations go beyond with technology across business applications, cloud, AI, security, and managed services. When organisations invite us to tender or respond to formal opportunities, our bids and proposals play a critical role in how we present our capability, approach, and value.
We’re looking for a Bid & Proposal Coordinator to join our team in Auckland or Wellington. This role is ideal for someone who enjoys bringing structure and clarity to complex information, and who takes pride in producing professional and compelling proposals that reflect the Fusion5 brand.
About the Opportunity
This role sits at the heart of Fusion5’s sales and pre‑sales engine, supporting high‑quality bid, tender, and proposal submissions across Australia and New Zealand. You’ll work closely with sales, delivery teams, and subject matter experts to coordinate end‑to‑end bid responses, ensuring every submission is accurate, compliant, and delivered on time.
You’ll bring order to complexity, keeping stakeholders aligned, deadlines on track, and content at a consistently high standard. From managing tender portals to maintaining content libraries and templates, your work will directly contribute to Fusion5’s ability to win and grow meaningful customer partnerships.
This role is ideal for someone who is detail‑driven, calm under pressure, and enjoys collaborating with a wide range of people in a fast‑paced technology environment.
What You’ll Do
This is a hands‑on, high‑impact coordination role where quality and organisation are everything. You will:
- Coordinate end‑to‑end bid, tender, and proposal development activities
- Support and, where required, lead the preparation and submission of RFx responses
- Ensure proposals are fully compliant with client, procurement, and evaluation requirements
- Format, proofread, and quality‑check proposal documents and presentations (Word, Excel, PowerPoint and Portals)
- Maintain proposal templates, case studies, and reusable content libraries to improve efficiency and consistency
- Monitor tender portals and circulate relevant opportunities to key stakeholders
- Support client‑facing presentations and sales collateral
- Contribute to continuous improvement of bid processes, tools, and content quality
- Use approved AI tools responsibly to assist with content drafting and efficiency, in line with governance guidelines.
What You’ll Bring
We’re looking for an organised, proactive professional who takes pride in producing high‑quality work and enjoys supporting sales teams to succeed. You’ll bring:
- Experience in bid, proposal, or tender coordination (IT or professional services preferred)
- Familiarity with procurement, RFx, and tender processes
- Strong written communication skills, with the ability to edit and produce high‑quality documents
- Good Microsoft Word, Excel and PowerPoint capability
- Confidence working with multiple stakeholders and juggling competing deadlines
- A proactive, adaptable mindset and comfort working in fast‑moving environments
- Curiosity and confidence using AI tools to enhance quality and efficiency.
What’s in it for You?
At Fusion5 you’ll be part of a collaborative, inclusive environment where your contribution is recognised and your development is supported. We know no one ticks every box - and that’s okay. If your experience doesn’t perfectly match every requirement, we still encourage you to apply. At Fusion5, we hire based on your skills, passion, and ability to adapt. We’re keen to learn what you can bring to enhance our culture and strengthen our team. You’ll enjoy:
- Flexible working arrangements and a genuine focus on work‑life balance
- A supportive, high‑trust culture built on collaboration and shared success
- Birthday leave, volunteer days, and regular team and company events
- Opportunities to develop your leadership, delivery, and commercial capability
- The chance to work alongside passionate, talented people who care about delivering outcomes that matter.
If you enjoy bringing clarity to complex ideas and want to contribute to work that makes a genuine impact, we’d love to hear from you.
Apply now and help Fusion5 deliver winning proposals that go beyond.
About Fusion5
Fusion5 provides business solutions that add real commercial value to our customers. Our focus is on making potential reality for our customers, and our people. When it comes to technology, there is no such thing as 'one size fits all'. We ensure our customers are offered a choice when it comes to their technology solutions.
Fusion5 is proud to be a diverse, inclusive, and forward-thinking employer. We understand it’s essential to provide a workplace where our people are engaged, challenged, successful and happy, and we’ve created just that! Along with an extensive range of benefits and core values to be proud of, we’ll ensure you have every opportunity to make your potential, reality.
